Conference Policies
Conference Registration Cancellation Policy
All cancellations must be emailed to conference@hawaiipca.net and must be received on/before Monday, May 20, 2024.
Cancellations received on/before Monday, May 20, 2024, will be assessed a $75 processing fee. (Allow 8 weeks following the conclusion of the conference for all refunds.)
Cancellations received after Monday, May 20, 2024 are non-refundable. Cancellations after the conference are non-refundable. “No Shows” are non-refundable.
Event Code of Conduct
All attendees, speakers, sponsors, and volunteers at our conference must agree with Hawai‘i Primary Care Association’s (HPCA) code of conduct. This will be enforced by HPCA staff at all times. We thank you for your cooperation in ensuring that our conferences are a safe and inclusive professional development environment.
Harassment of any kind is strictly prohibited. This includes any harassment related to gender, gender identity and expression, age, sexual orientation, ability, physical appearance, body size, race, ethnicity, or religion. Inappropriate or unwelcome sexual attention is considered a form of harassment. Inappropriate comments, jokes, or imagery related to race, ethnicity, or any category mentioned above is strictly prohibited. HPCA has a zero-tolerance policy for harassment of any kind at HPCA events. Participants found to be violating this policy will be asked to leave the event, regardless of role, responsibility, or previous agreements. Participants are not entitled to a refund if found violating HPCA’s code of conduct. Participants are expected to maintain professional behavior standards while participating in HPCA events, and excessive intoxication is not permitted.
The terms of this policy extend to all conference venues, including educational sessions, social activities, and online media. Participants will be asked to stop all harassing or inappropriate behavior if observed or reported to HPCA staff and will be expected to comply immediately. HPCA holds the right to remove any participant from an HPCA event at its sole discretion, and such participants are not eligible for refunds. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the conference staff immediately.
Other Considerations
Photography & Video Recording
Some or all of this activity may be photographed and otherwise digitally recorded for use in HPCA’s communications, educational, and training projects. This includes use in social media, program summaries, and publicly available reports. By participating in this event you consent to your voice, name, and/or likeness being used without compensation, and by participating you release HPCA, its successors, assigns, and licensees from any and all liability. On the day of the event if you would like to opt out, please notify HPCA staff.
Food or Dietary Restrictions:
While we make every effort to provide healthy meal alternatives for participants, we are unable to accommodate every dietary circumstance. Should you have specific dietary requirements, we suggest that you bring food that ensures your needs are met. We appreciate your understanding and kokua
